Admin Executive

#SalesOperation #HR #Logistic #LMW #Microsoft Excel #Vlookup #Pivot Table #Oracle #SAP #Assembly Production
Job Location: Malaysia Melaka Batu Berendam
Job Types: Contract, 3 to 6 months, Onsite, 5 days
Business Sector: Machinery Manufacturing Company provides Turnkey Manufacturing Services: High Mix Low Volume and Serial Production

Job Responsibilities:

  • Follow up on customers’ pending orders and liaise with relevant departments to provide daily updates to customers.
  • To update the portal on the promised date after confirming the delivery date from the respective department.
  • Ensure all orders are arranged and delivered as promised.
  • Keep the team informed about new orders.
  • Maintain daily updates on Asana
  • Answer and direct phone calls in a polite and professional manner.
  • Manage and organize office files, documents, and records.
  • Assist document controller and purchasers with any other administrative work.
  • Provide general administrative support to team members as needed.
  • Retrieve punch-in/out records and email them for the director’s signature before sending them to HQ on a monthly basis.
  • Generate monthly attendance summaries.
  • Assist in handling the issuance and collection of employee belongings during onboarding and offboarding processes.
  • Assist in processing expenses, and claims for all employes.
  • Assist in processing leave applications for all employees.
  • Prepare LMW documents for each customer delivery.
  • Ensure preparation of invoices and delivery orders (DO), coordinating with the finance team at HQ.
  • Coordinate with the supply chain team regarding incoming goods.
  • Handle customs clearance notifications for incoming goods.
  • Submit LMW documents monthly at the customs office (Wisma Kastam Lebuh Ayer Keroh) – Allow to claim transport expenses.

Job Requirements:

  • Minimum 1 year of experience, preferably in administration related to logistics and LMW.
  • Proficiency in computer-aided systems such as Oracle or SAP.
  • Strong Excel and Microsoft Office skills.
  • Qualification: Diploma or equivalent
Employment Status: Contract
Job Type: Hybrid Onsite
Job Location: Malaysia

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